GDPR Privacy Policy

• GDPR Privacy Policy

GDPR Privacy Policy

Preface

Ministry of Defence Virtual (MODv) complies with the General Data Protection Regulation (2018) and with the Children's Online Privacy Protection Act of 1998 (COPPA). The European Union does not have an independent law that addresses the protection of children’s data; it addresses the protection of children’s data throughout its General Data Protection Regulation by indicating which provisions within the GDPR warrant a higher standard to protect children’s data.

Purpose of the Policy

This policy has been put in place to achieve the following aims:

• To comply with the law, particularly the EU General Data Protection Regulation (2018) and with the Children's Online Privacy Protection Act of 1998 (COPPA).

• To ensure good data protection practice.

• To protect members, staff, and other individuals

• To protect the MODv organisation - Pilots must be a minimum 16 years of age in order to have membership with MODv. This is verified by the submission of an application to join MODv in accordance with this policy.

Consent to Collect Data

We collect information from you when you join our VA, fill out a form, or submit any external information through a third-party application (i.e. submitting a Pilot log). All visitors to our website, https://modvirtual.co.uk/, will visit anonymously. When joining as a pilot, you will be added to our management system. By joining MODv and using our services, you are giving MODv permission to collect personal data that will only be used by MODv and not shared externally. MODv uses your data for the purpose of conducting services offered by MODv such as but not limited to the participation as a MODv pilot, pilot certifications, waiting lists, applications, pilot advancements, access to Aircraft, scenery, and awards offered by MODv.

At MODv, we collect the following personal data:

• First name

• Last name

• VATSIM CID

• Nominated email address
  

Use of your Data

Any of the information we collect from you may be used in one of the following ways:

• To maintain your status as an active pilot. - Your information helps us establish and update your profile, as well as keep track of your progress and hours while flying for MODv.

• To keep you updated on applications and waiting lists via email.

• To personalise your experience - Your information helps us to better respond to your individual needs.

• To improve our website. - We continually strive to improve our website offerings based on the information and feedback we receive from you.

• To improve our operations. - Your information helps us to effectively streamline our operations as a Virtual Airline.

• To send out promotional and operational updates, and keep track of membership benefits.
  

Data Retention

MODv may retain the data collection which pertains to the user for up to 6 months following the termination of said user’s involvement with MODv. Termination can occur via request by a member to staff, or by forceful termination by the board as a result of failure to comply with the rules set out within the Operations Manual.

All users are also reminded of their right to be forgotten whereby an email to info@modvirtual.co.uk with such a request will result in all data for the user being deleted upon receipt.

Storage of Data

We do not and never sell, trade, or otherwise transfer to outside parties any of your personally identifiable information. We may release your information when we believe release is appropriate to comply with the law, enforce site policies, or protect ours or others rights, property, or safety. We will be transparent about our practices, so that you can make meaningful choices about how your personal information is used. If we make a material change, we will provide prominent notice by posting a notice on our service on this website page and we will notify you through the MODv Discord server.

Data Controller

User data collected by MODv is managed by the MODv operations team. We implement a variety of security measures to maintain the safety of our personal information. Please note that we cannot guarantee that any data transmission over the internet is completely secure. If we decide to change our privacy policy, an announcement will be promptly made on the MODv Discord server.

Any queries should be made directly to info@modvirtual.co.uk .